For this installment of the SSAR leadership profiles, Student Participation Committee member Amanda Hewes interviewed Dr. Roberto Brenes, the current chair of the Roger Conant Grants-in-Herpetology committee.

Official duties
The Roger Conant Grants-in-Herpetology are $500 grants primarily awarded to student members of SSAR (exceptions listed on the grant web page under “who can apply?”). Grants are awarded in the fields of Conservation of Amphibians and Reptiles, Field Research, Laboratory Research, Travel, International, Herpetological Education, and Undergraduate Research in Herpetology. The chair of the Roger Conant Grants-in-Herpetology committee is responsible for receiving grant applications, finding reviewers, organizing the review process, reporting the award winners, and submitting an annual report to the board.

Yearly Activities
Grant applications are due in December of each year. The application submission period begins in September, at which point the committee chair has several concurrent responsibilities. The first is to field incoming applications submitted via email. Additionally, the chair must actively seek out reviewers to assess the applications. Reviewers are chosen based on their expertise, and many are from within SSAR. After the application window closes, the chair verifies that the applications meet the content requirements before sending them to reviewers. Each category has specific requirements for the grant application, which are detailed on the Roger Conant Grants-in-Herpetology page on the SSAR website. Each category has one to two reviewers, depending on reviewer availability and number of applications. For categories with one reviewer, the reviewer fills out a rubric for each proposal and either the highest scoring or the two highest scoring proposals are funded, depending on the number of applicants. For categories with two reviewers, the applications are split between them, and the highest scoring application from each reviewer is funded. Awardees are usually announced in May or June. The SSAR president sends letters of congratulations to the successful applicants, and checks are sent by the treasurer.

Interactions with other SSAR committees and leaders
The chair of the Grants-in-Herpetology committee is responsible for attending the annual Joint Meeting of Ichthyologists and Herpetologists (JMIH) and actively communicating with the SSAR board. For record-keeping purposes, the chair must submit a report to the board detailing how many people applied for awards, who received an award, and how much money was awarded.

Path to joining the Grants-in-Herpetology committee
Dr. Brenes first joined SSAR as a graduate student in 2002 and presented at JMIH annually during his first several years of membership. During that time, Brenes received a Grants-in-Herpetology award. Even though he started off actively participating in SSAR, Brenes began to drift from the society as the focus of his research shifted. With advancements in his academic career, his work started to focus more on infectious disease in tropical amphibians, which steered him toward epidemiology meetings and conferences. Brenes made his way back to SSAR several years later, when he was asked to review Grants-in-Herpetology applications, which he did for three years. Once the previous long-term committee chair stepped down, Brenes was asked by Dr. Marty Crump —whom Brenes had known for years due to their shared interest in tropical amphibians— if he would like to take on the position. Brenes points to his field work, as well as previous roles as both a grant recipient and reviewer, as experiences that aid him in the role of the committee chair.

Future of the committee
A short-term goal currently underway is to make the application submission process more streamlined by implementing a Dropbox system. With a Dropbox system, all grants will be submitted to one portal, and it will be possible to automate checking for completeness to some degree. In addition, changes will be made to the Roger Conant Grants-in-Herpetology page on the SSAR website to accommodate the new submission system and to direct applicants to the submission portal. These changes will be implemented for the 2020 application cycle.

A long-term goal of the committee is to increase its presence at the annual meeting. The committee is committed to this goal for two key reasons. (1) Soliciting reviewers in-person at the annual meeting will likely make the reviewer search much easier. (2) Putting a face to the committee chair position will help to increase student involvement. A strong presence at the annual meeting will better acquaint students with the committee chair, hopefully making them more comfortable reaching out about possible volunteer opportunities. As a related activity, the committee hopes to create specific roles for students, a plan still in the works.

Roberto Brenes

In this installment of the SSAR leadership profiles, Student Participation Committee member Allison Bogisich details the activities of the Mentorship Committee, with information provided by current chair Dr. Rob Denton and former chair Dr. Joe Mendelson.

The program was originally borne out of various discussions in 2010–2011 between Kristine Kaiser, Andrew Durso, Marion Preest, and Joe Mendelson. The program launched in 2012 at the World Congress of Herpetology in Vancouver, British Columbia, Canada with Kris Kaiser as the Chair. At its inception, all of the basic elements of the program that persist today were in place, with the only real changes involved being refinements in logistics.

Official duties

The primary purpose of the committee is to plan the mentorship program, ensuring that it happens every year at the annual Joint Meeting of Ichthyologists and Herpetologists (JMIH) and that it engages students attending their first JMIH meeting or academic conference.

Activities throughout the year, including at the annual meeting

Everyone in the mentorship program meets as a group near the beginning of JMIH. This meeting gives all mentors and mentees the chance to get to know each other, as well as providing an opportunity for the program organizers to give suggestions for making the most out of each mentorship interaction. After the initial meeting, mentor-mentee pairs can meet up whenever and however they so choose. Interactions often include attending poster sessions together, checking in over coffee, and/or talking over a meal. Mentors can help their mentees meet other senior researchers in their field, and they may also introduce their mentee to the rest of their lab group so the mentee can get a feel for another lab’s culture. These pairings give new attendees a friendly face right away, and provide someone who can help them navigate the rest of the conference.

Since this committee runs a program at the annual JMIH conference, their work is highly seasonal, ramping up in the few months prior to the meeting. Advertising the program sufficiently across multiple online platforms and communicating with the meeting organizers so information about the program is included on the registration site is critical leading up to the application deadline, typically around the first week of May. The Mentorship Committee works hard to encourage students to sign up for the program as mentees and to rally potential mentors. As chair, Denton is in charge of establishing the mentor and mentee pairs for the JMIH meeting, using surveys that mentees complete as part of the application. He begins by listing the prospective mentees by interest/discipline (e.g. evolution, ecology), then by taxonomic interest (e.g. salamanders, snakes). Then he finds the most suitable mentor match for each mentee. Ideally, pairs are made by matching mentees to a mentor who is usually one career stage ahead of them, e.g. undergrads with graduate students. In preparation for the mentorship meeting, the committee must also work out a budget for any food and supplies needed at JMIH.

Denton remarked that he was most happy about the initiative this year to expand the program in order to reach a wider diversity of student members. Mentee feedback has always been supportive of continuing the program due to connections made that were kept for many years afterward. Denton wants to promote just how well the mentorship program is functioning, as it’s ensuring that junior members at JMIH meet a career stage cohort and gets them quickly involved in respective societies. This is especially important for introducing first time attendees to the full diversity of individuals who make up JMIH.

This year the program included a record 42 mentorship pairings, and Denton is grateful for all those who helped suggest mentors or volunteered themselves. Also new to the committee mentorship program this year is the partnership with the Herpetologists’ League Diversity and Inclusion Committee, made in an effort to widen the available network of mentee and mentor applicants to professional societies beyond SSAR. In this way, the committee’s pairings are becoming less based upon immediate network connections from within the Mentorship Committee, which was a limiting factor and challenge in the past.

Interactions with other SSAR committees and leaders

Denton works collaboratively with the Herpetologists’ League’s Diversity and Inclusion Committee to help better promote diverse and inclusive pairings that will foster stronger collaborations between mentees and mentors, to enable both aspiring and established herpetologists to feel respected, supported, and valued. Additionally, the graduate students of SSAR’s Student Participation Committee have worked with Denton to better promote student engagement with the mentorship program, making students feel welcome at SSAR. The Mentorship Committee works with the SSAR president, in order to secure sufficient funding to hold the JMIH mentorship meeting.

Path to joining the Mentorship Committee

In 2015, while Denton was in the latter stages of his PhD program, former president Dr. Aaron M. Bauer contacted him about taking over for Dr. Joe Mendelson, who was stepping down from the role of chair. Denton accepted the nomination and has remained chair of the committee to the present.

In addition to the Mentorship Committee, Denton served on the SSAR Resolutions Committee from around 2012 to 2017, a role that involved standing up and reading SSAR resolutions and acknowledgments at the annual business meeting. He remarked that the visibility it gave him likely helped in garnering an invitation to chair the Mentorship Committee. Additionally, Denton has been an active member of Herpetologists’ League’s Conservation Committee since 2014. He cites his involvement in these two committees as ways that led to his getting more deeply involved and eventually taking on more responsibility as chair of the Mentorship Committee.

Denton remarked that he personally could not recall an instance when a student had approached either a central SSAR committee or the Mentorship Committee with interest in getting involved, who had not immediately been found a way to contribute. There is a society-wide desire for more junior scientist members working on these committees, and it’s often as simple as asking to get involved. He
recommends finding out what aspect of SSAR you’re most curious about (e.g. how the society is run, how people are recruited, how the journal is run). He recommends attending the annual business meeting if possible to get a broad idea of what the society is currently up to. Aside from signing up to be a mentor/mentee at JMIH via the Mentorship Committee, Denton says the grad students on the committee are heavily relied upon for their opinions and perspectives, as they are more proximate to many of the first-time attendees. The connections that the grad students have are valuable for developing many of the mentor-mentee pairings, and they often make the best mentors for younger students.

Future of the committee

Ideally, Denton says he hopes to see the continued expansion and growth of the program. At this year’s JMIH conference there were student mentees who discovered that they had missed out on prior registration for the program and applicants who were unable to be paired with an appropriate match. In other words, the total number of first time JMIH attendees is always larger than the number of mentee applicants. Getting a larger budget to assist the growing number of mentorship pairings and establishing other standardized mentorship events at JMIH are the most immediate goals for the committee.

How to get involved

Anyone interested in the committee may contact the current chair, Rob Denton, for more information (rdenton@morris.umn.edu).

If you want to be part of the program, either as a mentor or mentee, make sure to sign up when you register for the annual meeting. There should be a check box on the registration form.

Rob Denton