Guidelines for Submission of Symposium Proposals to SSAR
Purpose of Symposia
Topical symposia bring many benefits to the SSAR and Annual Joint Meetings of Ichthyologists and Herpetologists (JMIH). The symposium format allows researchers to present their latest research and ideas in the context of a common theme, often resulting in publications, novel approaches, and new directions in herpetological research. Symposia serve to attract people to the JMIH and create an incentive to join SSAR. All participants at the Joint Meetings benefit by interacting with symposium speakers.
The SSAR invites symposium proposals at the Annual Joint Meetings of Ichthyologists and Herpetologists (JMIH). According to bylaws of JMIH, each society may sponsor two symposia at the JMIH. If a society participating in JMIH declines to support a symposium for a given year, then another society may possibly support one additional symposium with approval by the MMPC.
SYMPOSIUM PROPOSALS ARE DUE ON 1 JUNE of the year prior to the planned symposium (i.e., proposals submitted this year will be evaluated for the next year’s JMIH). As such, it is necessary to plan for a symposium proposal about 12 months in advance.
Contents of Symposium proposals for SSAR
- Symposium Title
- Names and affiliations of the Symposium Organizers and primary contact person (e-mail addresses and phone numbers)
- Description of the symposium, emphasizing scientific merit and novelty
- List of potential speakers and titles
a. Proposals with documented commitments from named speakers are likely to be more favorably reviewed.
b. Organizers are encouraged by the SSAR Board and will preferentially support proposals that include students, post-docs, and international researchers as speakers.
- How will hosting this symposium benefit SSAR?
- Anticipated outcomes (e.g., edited volume, publication, news release, or other scholarly or outreach products)
- Length of symposium (1/2 day or 1 day).
a. Funding requested from SSAR (maximum $2,000)
b. Detailed description and justification for how SSAR funds will be spent (e.g., travel, publication costs).*
c. funds should preferentially support students, post-docs, and international researchers.
d. Other funding sources and in-kind support if available.
*Symposium organizers and participants will be reimbursed for allowable expenses based on receipts submitted to the SSAR treasurer that matches the budget in the proposal. Requests for changes to the budget must be submitted 10 business days before the date of the symposium.
Proposals should be submitted via email to the Coordinator:
Dr. Richard D. Durtsche
Department of Biological Sciences
Northern Kentucky University
Review Process for SSAR Symposium Proposals
- Proposals received by the SSAR Symposium Coordinator will be sent for external review, and comments forwarded to the SSAR Board.
a. Reviewers provide their assessment of scientific merit, novelty, qualifications of speakers, and organization.
b. Proposals will be discussed by the Board at the annual board meeting of SSAR at the JMIH.
c. Decisions on symposium proposals will be made by vote of the SSAR Board and Symposium Coordinator based on all reviews received and comments made during oral deliberations.
- Notification will be given to the primary contact person as soon as possible after the SSAR board meeting, or at least 10 months in advance of the JMIH for which the symposium is proposed.
- If selected for support, the symposium will be submitted to the JMIH Meeting Management and Planning Committee (MMPC) as its sponsored symposia.