Herpetological Review

Information for Contributors

Revised September 2014


Guidelines for Submission of Digital Art Files


The following guidelines are provided to minimize image production problems. Careful observance of these recommendations will help to ensure that your paper enjoys a smooth path to publication. Definitions: DPI = dots per inch (and refers to the same unit as “PPI” or pixels per inch).


Note: Authors should supply all photographic figures in color if possible. Although author page charges will still apply, waivers will be granted if authors are unable to pay. Authors having access to publication funds are expected to cover color page costs based on actual charges to us from the printer (currently US $250/page).


Image Resolution

     900 DPI for monochrome (black & white) images. Examples include graphs without shading, diagrams, line drawings.

     300 DPI for grayscale images.

     300 DPI for color images. Note that non-photographic figures (e.g., graphs, maps) may also be submitted in color. See below for file format requirements.


Image Sizing/Cropping

     Art (including photos) should be prepared or scaled to the size intended for print. No enlargement or reduction should be necessary by us. Please consider how your figure will look when properly sized for final publication. Single column width for HR is about 86 mm or 3.4 inches. Figures may be run at larger sizes when necessary. Please check with the Editor if you are unsure about the best size to use.

     Image orientation should be the same as intended for print.

     Please examine all text associated with charts, graphs, and diagrams to ensure that all are legible when figure is modified to final print size. (We recommend that you use a sans serif font—e.g., Helvetica or Arial—for all text associated with figures).


File Format

     Digital art (graphic) files should be saved in TIFF format and then converted to PDF for final submission. Please do NOT submit graphic files in native application formats (e.g., Photoshop, Illustrator, Word, Powerpoint). This means that if you create a graph using Excel, you must convert the graph to a graphic file format, reflecting the final preferred publication size.

     As necessary, images should be “flattened” prior to submission; that is, files should not contain layers and/or transparent objects.



     Lines or rules should not be set as “hairline” width (these are too fine for some printing applications). Recommended minimum line width is 1/4 point (0.0035 inches).


Multipanel Figures

     Multipanel figures (i.e., figures with sections labeled A, B, C, etc.) should be assembled into a single file for submission. Authors should not submit a separate file for each panel of the figure. Allow a thin white space (line) between adjacent panels.



     Raster images may be compressed using LZW method for TIFF format.

     File submission can usually be accomplished via email. However, if your file sizes are large (> 10 MB), please contact the Editor for access to an online Dropbox folder.


Credits and Permissions

     For all photographic figures, as appropriate, please include name of photographer or source to be credited as part of the text caption accompanying each figure. Examples: “Photo by T. S. Johnson” or “Photo courtesy of Smithsonian Archives.”

     If you are using a figure from another publication, you must include a statement in the figure caption such as: “Reprinted with permission from XXX”


Questions? Please contact the Editor (HerpReview@gmail.com).